Nexus — Use Case: Plato Sports Academy Operations

Section 01 — Overview

Field	Value
Use Case ID	UC-C1
Client	Fundacja Akademia Mistrzow — KRS 0001185256, NIP 9581756281, Gdynia, est. 2025
System Name	Plato — Sports Academy Operations
Domain	Sports Academy / Operations Management
One-Line Description	Pipeline-driven operations platform: participant registration, session scheduling, attendance, payments, coach management, tournaments and holiday camps for a growing sports academy.
Status	Development — 12 pipelines specified, reseed in progress
Target Delivery	Q3 2026
Components	Wormwood v1.4.4 (docker), Chameleon v2.1.0 (docker)

Client Background

Akademia Mistrzow is a registered sports foundation (fundacja) based in Gdynia, Poland, established in 2025. It runs group and individual training sessions for children aged 7–15 (football technique, motor skills, general physical development) and personal training for adults. Services are delivered at their own gym at ul. Wagnera 18/23, Gdynia, and as a mobile offer visiting schools, kindergartens, municipalities, and corporate clients across Trojmiasto.

The academy employs three coaches: Kacper Stec (CEO — personal, motor, and football coaching), Marcin Poreba (VP — UEFA B licence, III liga player, AWF Gdansk graduate), and Mariusz Hawrys. Current operations rely on phone, WhatsApp, and spreadsheets. Plato replaces this with a structured, audited pipeline system.

Service Catalogue

Service Type	Target	Format	Location
Zajecia ogolnorozwojowe (general development)	Schools / kindergartens, age 7+	Group	Mobile to client premises
Zajecia z pilka nozna (football basics)	Kindergarten age	Group / Individual	Mobile
Trening pilkarski 1:1 (football 1:1)	Any age	Individual	Own gym or mobile
Zajecia motoryczne (athletic motor training)	Schools, age 7+	Group	Mobile
Turnieje pilkarskie (football tournaments)	Children aged 7–15	Event	Own gym or external
Obozy i polkolonie (camps / half-colonies)	Children, holidays and winter breaks	Multi-day camp	Venue TBD per season

Section 02 — Actors

Role	Person	Description	Access Level
owner	Kacper Stec (CEO)	Full administrative access to all modules including pricing configuration and user management.	All 12 pipelines, all data
admin	Marcin Poreba (VP)	Full operational access. Manages participants, schedules, enrollments, payments. No pricing config.	All ops pipelines, no config
coach	Mariusz Hawrys + future hires	Views own assigned sessions, marks attendance, writes progress notes. No financial or admin access.	plato-session-schedule (own), plato-attendance, plato-progress-note
viewer	Parent portal (Phase 2)	Read-only access to own child's records, attendance, and upcoming sessions.	Own child records only

Section 03 — User Stories

Actor: owner / admin

P1: As an admin, I want to register a new participant (name, DOB, parent contact, medical notes, photo consent) so that the child is formally enrolled in the system.
P1: As an admin, I want to enroll a participant in a program or package and link the payment record, so that attendance and billing are tracked from day one.
P1: As an admin, I want to see today's sessions, this week's schedule, unpaid invoice count, and absent participant count on a single dashboard.
P1: As an admin, I want to create a session (date, time, location, coach assignment, program) and have it appear in the coach's schedule immediately.
P1: As an admin, I want to record a payment for a participant's enrollment, flag unpaid accounts, and see all outstanding balances at a glance.
P1: As an admin, I want to create a tournament, register teams and participants, record match results, and view a summary.
P1: As an admin, I want to register participants for holiday camps with capacity enforcement so that overbooking is prevented.
P2: As an admin, I want to manage coach availability and certification records so that session assignment reflects actual capacity.
P2: As an admin, I want to search and filter the participant list by program, age group, or active/inactive status.

Actor: coach

P1: As a coach, I want to see my assigned sessions for today and this week so that I know where to be and with which group.
P1: As a coach, I want to mark attendance (present / absent / excused) for each participant in a session so that records are accurate.
P2: As a coach, I want to write a short progress note for an individual participant after a session so that development can be tracked over time.

Section 04 — System Flows

Flow 1: Participant Registration and Enrollment

#	Step	Actor	Node Type	Output
1	Intake form: name, DOB, parent contact, medical notes, photo consent	admin	FormNode	Participant record
2	Validate required fields and DOB range	Engine	ValidateNode	Validated record or field errors
3	Store participant	Engine	StoreNode	Participant ID assigned
4	Audit log: participant created	Engine	AuditLogNode	Audit record
5	Enrollment form: program selection, start date	admin	FormNode	Enrollment record
6	Store enrollment, link payment record	Engine	StoreNode	Enrollment ID, payment_status = unpaid

Flow 2: Session Scheduling and Attendance

#	Step	Actor	Node Type	Output
1	Create session: program, date, time, location, coach	admin	FormNode	Session record
2	Validate no coach conflict, capacity check	Engine	ValidateNode	Validated session
3	Store session, appear in coach schedule	Engine	StoreNode	Session ID
4	Mark attendance per participant (present / absent / excused)	coach	FormNode	Attendance sheet
5	Store attendance records	Engine	StoreNode	Attendance stored
6	Notify parent on absence (NotifyNode)	Engine	NotifyNode	Parent notification sent
7	Audit log: session completed	Engine	AuditLogNode	Audit record

Flow 3: Payment Recording

#	Step	Actor	Node Type	Output
1	Payment form: participant, program, amount, date, method	admin	FormNode	Payment record
2	Validate amount > 0, method in allowed list	Engine	ValidateNode	Validated payment
3	Store payment, update enrollment payment_status	Engine	StoreNode	Invoice number assigned
4	Audit log: payment recorded	Engine	AuditLogNode	Audit record

Flow 4: Tournament Management

#	Step	Actor	Node Type	Output
1	Create tournament: name, date, location, capacity	admin	FormNode	Tournament record
2	Register teams and participants	admin	FormNode	Registration records
3	Capacity check	Engine	ValidateNode	Validated or capacity error
4	Record match results	admin	FormNode	Results stored
5	Audit log	Engine	AuditLogNode	Audit record

Section 05 — Pipeline Manifest

All pipelines under org_slug = plato. 12 pipelines total. Reseed required (replacing 6 stale Creative Canvas pipelines).

plato-nav-menu

Navigation Menu

App navigation config, sidebar, Polish labels, branding for Akademia Mistrzow.

plato-dashboard

Operations Dashboard

Today's sessions, upcoming week, unpaid invoices count, absent participant count, coach workload overview.

plato-participant-intake

Participant Registration

Register child: name, DOB, parent contact, medical notes, photo consent. FormNode → ValidateNode → StoreNode → AuditLogNode.

plato-enrollment

Program Enrollment

Enroll participant in program/package, set start date, link initial payment record.

plato-session-schedule

Session Scheduler

Create/edit class session: date, time, location (own gym / mobile), coach assignment, linked program.

plato-attendance

Attendance Sheet

Mark present / absent / excused per participant per session. NotifyNode fires on absence.

plato-payment

Payment Record

Log payment against enrollment, flag unpaid, assign invoice number.

plato-coach-roster

Coach Management

Coach availability schedule, certification records, assigned sessions overview.

plato-progress-note

Progress Note

Individual participant development note written by coach after a session.

plato-tournament

Tournament Management

Create tournament, register teams/participants with capacity check, record match results.

plato-camp-intake

Camp Registration

plato-participant-list

Participant List

Browse all participants, filter by program, age group, or active/inactive status. ListViewNode.

Section 06 — Data Model

Entity Class	Key Fields
`plato-participant`	name, dob, parent_name, parent_phone, parent_email, medical_notes, photo_consent, status (active/inactive)
`plato-program`	name, type (group/individual/tournament/camp), price, sessions_included, location_type (own_gym/mobile), location_detail, assigned_coaches[]
`plato-enrollment`	participant_id, program_id, start_date, sessions_used, payment_status (paid/unpaid/partial), status (active/completed/cancelled)
`plato-session`	program_id, date, time, location, coach_id, notes, status (scheduled/completed/cancelled)
`plato-attendance`	session_id, participant_id, status (present/absent/excused), note
`plato-payment`	participant_id, program_id, amount, date, method (cash/transfer/blik), status (paid/unpaid/partial), invoice_number
`plato-coach`	name, email, phone, certifications[], availability_schedule (json)
`plato-tournament`	name, date, location, capacity, teams[], results (json), status (upcoming/active/completed)
`plato-camp`	name, start_date, end_date, capacity, registrations[], program_description
`plato-progress-note`	participant_id, session_id, coach_id, note_text, created_at

Section 07 — Navigation Sidebar (Polish UI)

GLOWNE
  Dashboard              →  plato-dashboard
  Uczestnicy             →  plato-participant-list
  Terminarz              →  plato-session-schedule

OPERACJE
  Zapisy                 →  plato-enrollment
  Frekwencja             →  plato-attendance
  Platnosci              →  plato-payment
  Trenerzy               →  plato-coach-roster

PROGRAMY
  Turnieje               →  plato-tournament
  Obozy i ferie          →  plato-camp-intake

NOTATKI
  Notatka postepu        →  plato-progress-note

Section 08 — Constraints

Type	Constraint
Mandatory Runtime	Nexus pipeline engine. No bespoke frontend. All UI rendered by NEXUS_APP.html and Chameleon forms.
Mandatory Language	All UI labels and nav items in Polish per platform constraint.
Derived Capacity	Camp and tournament registration enforces max_capacity via ValidateNode — hard reject on breach.
Derived Notifications	Parent notified via NotifyNode on child absence. Method: email (Phase 1), SMS (Phase 2).
Derived Audit	All create, update, and delete events logged via AuditLogNode with user ID and timestamp.

Section 09 — Critical Path

Item	Owner	Status
Rewrite seed_plato_pipeline.py (12 pipelines)	UV	In Progress
Run seed, verify 12 pipelines in DB	UV	Pending
NEXUS_USECASE_PLATO.html (this document)	UV	Done — 2026-05-06
NEXUS_USECASE_PLATO.md rewrite	UV	Done — 2026-05-06
routes_orgs.py Plato entry corrected	UV	Done — 2026-05-06
Entity class schemas registered in Wormwood entity store	UV	Done — 2026-05-08
Test participant-to-enrollment run end-to-end	UV	Pending
Client access and onboarding	UV / Akademia Mistrzow	Q3 2026

Section 10 — What Is Needed

Item	Type	Notes
`seed_plato_pipeline.py`	Backend	12 pipelines seeded to Wormwood DB. Idempotent. `demo_mode: False`.
Entity class schemas in ARC entity store	Backend	Participant, Enrollment, ScheduledClass, Payment, Coach, Tournament, Camp entities registered.
plato nav-menu pipeline	Pipeline	`plato-nav-menu` returns 9 sidebar items with Polish labels for the NeXus workspace shell.
NEXUS_APP.html `_ucDocMap`	Frontend	`'plato': 'NEXUS_USECASE_PLATO.html'` registered. Docs link on hub card active.
Plato org seeded in Wormwood	Backend	`plato` org entry with 3 environments (production/staging/dev), 4 RMB items.
Client onboarding pack	Operations	PDF overview of NeXus workspace, Plato pipelines, and how to access. UV to deliver Q3 2026.
Polish translations	Frontend	All nav labels, form labels, and status messages in Polish. Matches `pl.json` locale conventions.

Section 11 — Acceptance Criteria

ID	Criterion	Type	Status
AC-P-01	User logs in as `plato` org via NeXus hub, enters workspace, sidebar shows 9 Polish navigation items in 4 groups (GLOWNE, OPERACJE, PROGRAMY, NOTATKI).	Mandatory	Not Tested
AC-P-02	Participant registration pipeline completes end-to-end: form submission → validate → store → dashboard returns new participant record.	Mandatory	Not Tested
AC-P-03	Enrollment pipeline enforces max_capacity via ValidateNode — hard reject when capacity exceeded, meaningful Polish error message displayed.	Mandatory	Not Tested
AC-P-04	Payment pipeline stores payment record and triggers parent notification via NotifyNode (email, Polish template).	Mandatory	Not Tested
AC-P-05	Attendance pipeline marks absence and triggers parent notification (email) for marked-absent participants.	Mandatory	Not Tested
AC-P-06	All 12 pipelines appear in Wormwood Orchestrator for `plato` org, are runnable, and return success or meaningful error on test run.	Mandatory	Not Tested
AC-P-07	All text visible in NeXus workspace for Plato is in Polish. No English labels in nav, forms, or status messages.	Derived	Not Tested
AC-P-08	No demo data — all pipeline runs use real entity store. `demo_mode: False` confirmed in seed output.	Derived	Done
AC-P-09	Plato org skin applied when logging in as `plato` org — dark navy (#0C1826) background and orange (#FF6B1A) accent visible. Skin-energia branding per AM website.	Derived	Done — 2026-05-08
AC-P-10	Plato entity classes (10) accessible via `/plato/entity-classes` API endpoint — all slugs present.	Derived	Done — 2026-05-08

Section 12 — Risks

Risk	Likelihood	Impact	Mitigation
Client adoption — Akademia Mistrzow staff unfamiliar with pipeline-based operations UX	Medium	High	Onboarding pack + tutorial walkthrough session. Polish UI mandatory. Simple form-based flows designed.
Email deliverability for parent notifications	Low	Medium	NotifyNode configured with reliable SMTP relay. Test delivery before go-live.
Camp/tournament registration capacity enforcement errors	Low	High	ValidateNode max_capacity check tested with edge cases (exactly-at-limit, over-limit). Hard reject confirmed.
Scope creep — client requests features beyond 12-pipeline scope	High	Medium	Phase scoping documented. Phase 2 items (SMS notifications, financial reporting, tournament brackets) explicitly deferred.
Data model mismatch with existing Akademia Mistrzow records	Medium	Medium	Entity schemas designed generically. Migration path documented if client imports historical data.

Section 13 — Cooperator Brief

Client: Fundacja Akademia Mistrzow — Gdynia, Poland (est. 2025). 3-coach sports foundation running youth football, fitness, and martial arts programmes.

Business context: Operations currently managed via phone calls and spreadsheets. Coordinator spends 40–60% of time on administrative coordination tasks: registrations, attendance tracking, payment reconciliation, camp sign-ups.

Delivery model: NeXus workspace hosted by UV. Client accesses via browser — no installation required. UV manages all technical infrastructure (Wormwood engine, DB, backups). Client contract: support retainer, Q3 2026 onboarding target.

Key contact: Foundation director — to be confirmed by UV commercial team.

Phase 1 scope (these 12 pipelines): Participant registration, class scheduling, attendance, payment tracking, coach management. Approximately 4 months of coordinator time freed annually.

Phase 2 (deferred): SMS notifications, financial reporting dashboard, tournament bracket management, multi-coach scheduling conflicts, parent self-service portal.

Section 14 — Detailed Use Cases (AS-1 / PO Source)

The following use cases are captured directly from PO authority source documents committed 2026-05-07 (S. Kacper). Form field labels are in Polish as specified in PLATO_USE_CASES_DETAILED.md.

UC-01 — Register Participant (plato-participant-intake)

Field	Label (PL)	Type	Required	Notes
name	Imie i nazwisko	text	YES	min 3 chars
dob	Data urodzenia	date	YES	age 4–18
parent_name	Imie i nazwisko rodzica	text	YES
parent_phone	Telefon rodzica	tel	YES	9-digit Polish format
parent_email	E-mail rodzica	email	NO
medical_notes	Uwagi zdrowotne	textarea	NO	max 500 chars
photo_consent	Zgoda na publikacje wizerunku	checkbox	YES

Alternate flows: Duplicate detection by name+DOB shows inline error. Inline validation errors on required fields before submit.

Postconditions: status=active, record visible in Uczestnicy list, AuditLogNode entry created.

UC-02 — Enroll in Program (plato-enrollment)

Field	Label (PL)	Type	Required	Notes
participant_id	Uczestnik	dropdown+search	YES	active participants only
program_id	Program	dropdown	YES	active programs only
start_date	Data rozpoczecia	date	YES	default today

Alternate flows: Duplicate enrollment error (participant already enrolled in same program). Capacity full → waiting list prompt.

Postconditions: enrollment (status=active, sessions_used=0), payment record created (status=unpaid).

UC-03 — Create Session (plato-session-schedule)

Field	Label (PL)	Type	Required	Notes
program_id	Program	dropdown	YES
date	Data zajec	date	YES	future only
time	Godzina	time	YES
location	Miejsce	radio	YES	Sala wlasna / Mobilnie + address
coach_id	Trener	dropdown	YES

Alternate flows: Coach time conflict warning. Past date error.

Postconditions: status=scheduled, visible on dashboard Terminarz widget.

UC-04 — Mark Attendance (plato-attendance)

Field	Label (PL)	Per Row
status	Status	radio: Obecny / Nieobecny / Usprawiedliwiony
note	Notatka	text (optional)

Trigger: Absent (Nieobecny, not excused) → NotifyNode sends parent notification in Polish.

Postconditions: session status=completed, sessions_used incremented for present participants.

UC-05 — Record Payment (plato-payment)

Field	Label (PL)	Type	Required	Notes
amount	Kwota	number	YES	> 0
date	Data platnosci	date	YES	not future
method	Metoda platnosci	select	YES	gotowka / przelew / BLIK / karta
invoice_number	Nr faktury	text	NO	auto-assigned

Alternate flows: Partial payment (status=partial). Overpayment warning (amount exceeds outstanding balance).

UC-06 — Dashboard (plato-dashboard)

Widget	Label (PL)	Highlight
Today sessions	Dzisiejsze zajecia	today count + session list
Upcoming week	Nadchodzacy tydzien	next 7 days schedule
Unpaid invoices	Nieoplacone	red if count > 0
Absent today	Nieobecni dzis	amber if count > 0

UC-07 — Coach Roster (plato-coach-roster)

Field	Label (PL)	Type	Required
name	Imie i nazwisko	text	YES
email	E-mail	email	NO
certifications	Certyfikaty	multi-select	NO
availability_schedule	Dostepnosc	weekly grid	NO

Certification options: UEFA B, UEFA C, Trener personalny, Instruktor, AWF.

UC-08 — Progress Note (plato-progress-note)

Field	Label (PL)	Type	Required	Notes
session_id	Zajecia	dropdown	YES	recent completed sessions (own)
participant_id	Uczestnik	dropdown	YES	from session roster
note_text	Notatka	textarea	YES	min 10, max 1000 chars

UC-09 — Tournament (plato-tournament)

Field	Label (PL)	Type	Required	Notes
name	Nazwa turnieju	text	YES
date	Data	date	YES	future only
location	Miejsce	text	YES
capacity	Limit druzyn	number	YES	> 0

Team registration: team name + participant list; capacity enforced. Results: match scores entered, status → completed.

UC-10 — Camp / Half-Colony (plato-camp-intake)

Field	Label (PL)	Type	Required	Notes
name	Nazwa	text	YES
start_date	Data rozpoczecia	date	YES
end_date	Data zakonczenia	date	YES
capacity	Liczba miejsc	number	YES	> 0
program_description	Opis programu	textarea	NO

Participant registration: capacity enforced; duplicate check. Confirmation shows remaining/capacity.

UC-11 — Participant List (plato-participant-list)

Column	Label (PL)	Source
name	Imie i nazwisko	plato-participant.name
age	Wiek	calculated from dob
programs	Programy	active enrollments count
status	Status	active / inactive
payment_status	Platnosc	latest payment status (color-coded)
last_attendance	Ostatnia obecnosc	most recent attendance date

Search + filter: real-time search by name; filter by program / age group / status.

UC-12 — Navigation Menu (plato-nav-menu) & RBAC

Menu Item	Label (PL)	Pipeline	Owner	Admin	Coach
GLOWNE
Dashboard	Dashboard	plato-dashboard	YES	YES	own schedule
Participants	Uczestnicy	plato-participant-list	YES	YES	own groups
Schedule	Terminarz	plato-session-schedule	YES	YES	own sessions
OPERACJE
Enrollment	Zapisy	plato-enrollment	YES	YES	NO
Attendance	Frekwencja	plato-attendance	YES	YES	own sessions
Payments	Platnosci	plato-payment	YES	YES	NO
Coaches	Trenerzy	plato-coach-roster	YES	YES	NO
PROGRAMY
Tournaments	Turnieje	plato-tournament	YES	YES	NO
Camps	Obozy i ferie	plato-camp-intake	YES	YES	NO
NOTATKI
Progress Note	Notatka postepu	plato-progress-note	YES	YES	own notes

Section 15 — User Manual (Quick Reference for Kacper)

Codzienne operacje (Daily)

Co chcesz zrobic	Gdzie	Kroki
Sprawdzic dzisiejsze zajecia	Dashboard	Zaloguj sie → widzisz od razu
Sprawdzic kto nie zaplacil	Dashboard (karta "Nieoplacone") lub Platnosci	Kliknij liczbe nieoplaconych
Oznaczyc frekwencje	OPERACJE > Frekwencja	Wybierz zajecia → zaznacz status kazdego dziecka → Zapisz
Zarejestrowac platnosc	OPERACJE > Platnosci	Znajdz nieoplacona → wpisz kwote, date, metode → Zapisz

Tygodniowe operacje (Weekly)

Co chcesz zrobic	Gdzie	Kroki
Zaplanowac zajecia na nastepny tydzien	GLOWNE > Terminarz	Nowe zajecia → wybierz program, date, godzine, trenera → Zapisz
Sprawdzic kto ma niski udzial	GLOWNE > Uczestnicy	Filtruj po programie → sprawdz kolumne "Ostatnia obecnosc"

Miesiecne / okazjonalne (Monthly)

Co chcesz zrobic	Gdzie	Kroki
Zapisac nowe dziecko	GLOWNE > Uczestnicy > Nowy uczestnik	Wypelnij formularz → Zapisz
Zapisac dziecko do programu	OPERACJE > Zapisy > Nowy zapis	Wybierz uczestnika + program → Zapisz
Utworzyc turniej	PROGRAMY > Turnieje > Nowy turniej	Wypelnij dane → Zapisz → Dodaj druzyny
Otworzyc zapisy na oboz	PROGRAMY > Obozy i ferie	Nowy oboz → ustaw daty i limit miejsc
Dodac nowego trenera	OPERACJE > Trenerzy > Nowy trener	Wypelnij dane i certyfikaty → Zapisz

Section 16 — AM Branding Specification (skin-energia)

Source: AM Website (extracted 2026-05-07 by S. Kacper, PO). Applied to NEXUS_APP.html as [data-skin="plato"] from 2026-05-08.

Active Skin: skin-energia (Default)

Nexus Token	AM Value	Usage
`--na-bg`	`#0C1826`	Main background (dark navy)
`--na-bg2`	`#162234`	Sidebar and surface alternate
`--na-card`	`#1E2E42`	Elevated elements / cards
`--na-accent`	`#FF6B1A`	Primary accent (orange) — 6.9:1 contrast on bg
`--na-accent-dim`	`rgba(255,107,26,0.12)`	Hover / highlight tint
`--na-text`	`#F0F4F8`	Headings and primary text (near-white)
`--na-text-dim`	`#C8D6E2`	Body text (light blue-grey)
`--na-text-muted`	`#8E9EAE`	Secondary/muted text — 5.6:1 on bg
`--na-border`	`rgba(255,255,255,0.10)`	Neutral UI borders
`--na-font`	`'Montserrat', 'Open Sans', system-ui`	Headings: Montserrat 700–900. Body: Open Sans 400–600

Logo

Asset	URL / Spec
White logo (for dark bg)	`AkademiaMistrzow/logo-white.png`
Nav size	44×44px
Footer size	56×56px
Full S3 URL	`https://uv-useme-jobs.s3.eu-west-2.amazonaws.com/AkademiaMistrzow/logo-white.png`

Alternative Skins

Skin	Background	Accent	Style
skin-energia (default)	#0C1826 (navy)	#FF6B1A (orange)	Dark, bold, editorial
skin-natura	#F4F0E4 (warm cream)	#3E7A50 (sage green)	Light, organic
skin-mistrzowie	#FAF6EE (parchment)	#7A5800 (deep amber)	Light, warm, classic

Section 17 — Client Discovery Summary (2026-05-11)

35 questions answered by Kacper Stec (CEO, Akademia Mistrzow) on 2026-05-11. Full answers recorded in AS-1 source: usecase_dev/Plato/PLATO_KNOWLEDGE_BASE.md Section 8.

Key Facts (from client answers)

Metric	Value	Source
Active participants	~40	Q1
Growth rate	~1–2 new/month (some also leave)	Q1
Sessions per week	Fixed weekday hours + ad-hoc weekends	Q6, Q7
Tournaments per year	~15	Q9
Camps / half-colonies	1x this year	Q10
Current tools	Google Calendar, WhatsApp group	Q2
Payment methods	Cash, bank transfer, BLIK	Q3, Q15
Biggest pain point	Setting up schedules + writing messages to clients about when they can come to training	Q35
System users (MVP)	Only Kacper	Q11
Preferred device	Phone / tablet	Q13
Notification preference	SMS	Q14
Testing readiness	Immediately	Q34
Test window	July–August 2026	Q33
Launch window	September 2026 (school year start)	Q33

Registration Data Collected (Q8 — expanded)

Field	Notes
First name, last name	Required
Age	Required
Current club	Where the child plays currently
Activity type	Football / motor skills
Problems / issues	What the child struggles with (motor, coordination, etc.)
Injury history	Past injuries / conditions
RODO consent	Form exists
Photo consent	One-time (Q30)

Compliance Confirmed

Item	Status
EU data storage	Confirmed
RODO documentation	Exists
Photo consent (one-time)	Confirmed
Invoice generation	Not needed — Kacper issues personally
Foundation annual export	Unknown — revisit later

Section 18 — MVP Definition

Derived from Kacper's top 3 features (Q32) and biggest pain point (Q35). Both converge on schedule self-service + automated reminders.

Kacper's Top 3 Features for Day One

Parents self-register into the schedule (samodzielne wpisywanie sie w terminarz)
Reminders about training sign-ups (przypomnienie o zapisach na treningi)
SMS reminder about training time and location (przypomnienie SMS o treningu i lokalizacji)

MVP Scope (Phase 1 — Target: July 2026 testing, September 2026 launch)

Priority	Feature	Maps to Pipeline
P0	Parents view available slots and self-register	plato-session-schedule + plato-participant-intake
P0	SMS reminder about upcoming training (time + location)	NotifyNode (SMS gateway)
P0	Reminder about open sign-up slots	NotifyNode (SMS gateway)
P1	Payment records (cash / transfer / BLIK)	plato-payment
P1	Waitlist for camps, tournaments, full individual hours	plato-session-schedule (waitlist logic)
P2	Attendance tracking (informational, not required)	plato-attendance
P2	Tournament registration	plato-tournament

MVP Constraints (from client answers)

Constraint	Detail
Single user	Only Kacper. No coach access, no parent portal in MVP.
Mobile-first	Must work on phone/tablet. Registrations done spontaneously by phone.
SMS preferred	Parent notifications via SMS, not email.
No invoicing	Payment records only. Kacper issues invoices personally.
No minimum attendance rule	No attendance gate for tournament participation (Q18).
Medical: injuries and illnesses	Critical info per child (Q19). Emergency contact required.

Section 19 — Phase 2+ Backlog

Items confirmed by Kacper as "nie na teraz" (not now) or deferred based on MVP scoping.

Multi-Academy / Subscription Model

Item	Kacper's Input	Notes
Sell to other academies	Nie na teraz	Option exists but not current priority
Pricing for competitors	Nie na teraz
Onboarding other academies	Nie na teraz
First-line support for others	Nie na teraz
Market size	Knows a few similar owners
Branding preference	Own brand	"Swoja" — wants AM branding, not neutral
Monthly cost tolerance	Has not thought about it

Deferred Features

Feature	Phase	Notes
Coach login and own-group view	Phase 2	Q11: only Kacper for now. Q12: coaches see own groups when added.
Parent portal	Phase 2	Scope TBD (view schedule? mark absences? see payments?)
Attendance history reports	Phase 2	Nice to have for coaching perspective (Q17)
Foundation annual export	Phase 2	"Nie wiem" (Q31) — revisit at reporting cycle
FC App integration	Phase 2	Tournament results currently in FC App (Q9)
Multi-academy subscription	Phase 3	Entire section C deferred
Mobile native app	Phase 3	PWA sufficient for MVP if responsive

Change Log

Version	Date	Change
v1.0	2026-05-05	Initial creation — incorrect Creative Canvas identity (stale)
v2.0	2026-05-06	Complete rewrite — correct Akademia Mistrzow sports academy operations identity. 12 pipelines specified.
v2.1	2026-05-07	Added Sections 10–13: What Is Needed, Acceptance Criteria, Risks, Cooperator Brief. UCT-3.1 full compliance.
v4.0	2026-05-11	Client discovery complete: 35 questions answered by Kacper Stec. Added Sections 17–19: Client Discovery Summary, MVP Definition (schedule self-service + SMS reminders), Phase 2+ Backlog. Updated header, status to "MVP Defined". Registration fields expanded (injury history, activity type, problems). Timeline: test Jul–Aug 2026, launch Sep 2026.
v3.0	2026-05-08	AS-2 sync with AS-1 PO source (PLATO_KNOWLEDGE_BASE.md + PLATO_USE_CASES_DETAILED.md, commit 3310bae). CSS updated to AM skin-energia branding (#0C1826 navy, #FF6B1A orange). Added Sections 14–16: Detailed Use Cases (UC-01..UC-12) with Polish form fields, User Manual (Kacper quick reference), AM Branding Specification. AC-P-09/AC-P-10 added. Entity classes loader registered in Wormwood.